Privacy Policy

Privacy Policy for Cllr Graham Hincey

Cllr Graham Hincey (referred to hereafter as ‘I’ and/or ‘my’) is the Councillor for Heath in Cardiff Council. As your Councillor, it is important that I can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues.

As your Councillor, I also have access to other information which I will use for campaigning purposes or for communicating with Labour Party members. In respect of that information, the Labour Party is the data controller, and you should consult their privacy policy (https://labour.org.uk/privacy-policy/ ) for details of what information they hold, why, and how they use and process that information.

This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I’m the data controller.

Cllr Graham Hinchey: [email protected]

Data collection and use

I will only collect and use personal information for the specific purpose for which it has been obtained.

I will undertake casework using personal information provided by or on behalf of a constituent. It may be necessary for me to share your information with third-party organisations. I will only do so where it is necessary and reasonable to do so, and I will share only the minimum amount of personal information necessary in order to advocate on your behalf. Please see the “who I share your information with” section for further details.

In the course of my work, I may ask you to provide personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.

I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for our ward, which includes the full name and address of every registered elector and I may write to you in connection with my activities as your Councillor.

I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting:

Cllr Graham Hinchey: [email protected]

Direct Marketing

In addition to data protection law, if I use your personal information for direct marketing purposes, I may also be subject to additional rules that regulate direct marketing. The term “direct marketing” essentially means directing marketing material or political campaign communications at a particular individual.

To ensure compliance with both data protection laws and the specific rules relating to direct marketing, I will only use your personal information to provide you with political campaign information, whether by telephone, email, text or other forms of electronic communication [or by post] if you have given me your specific consent to do so.

My legal basis for such processing under data protection law will, therefore, be that you have given your consent to process your personal data for direct marketing purposes.

I will retain your personal information unless and until you inform me that you no longer wish to receive direct marketing information from me. You can ask me to stop sending direct marketing to you at any time by contacting me using the details set out in the section below titled –“Your Rights”

Who I share your information with

When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how the information you provide as part of a casework request is used, please contact:

Cllr Graham Hinchey: [email protected]

Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.

In order to communicate with you about my work, it may be necessary for me to transfer personal information to countries or jurisdictions outside the EU. In each case, I will take steps to ensure that the suppliers I use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.

Retention of personal data

I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although I may retain a minimum amount of information about closed cases in the event that you contact me again for help.

If you have consented to receive information about my work, I will only retain your personal information so long as I am a Councillor for Heath, or you ask not to be contacted further.

I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.

IP addresses and Cookies

When visiting and interacting with most websites and services delivered via the internet, when you visit my website, the technology used on my website, and via the hosting provider(s) we use, gathers certain information and stores it in log files.

This information includes Internet Protocol (IP) addresses, operating system, browser version, cookie details, the content you viewed on my Website, system and configuration information, and locale and language preferences. This information gathered will only be used to monitor and ensure the security of my website and the data kept on it and/or to make website improvements for the benefit of visitors to my website. I collect and use Log Data to operate, maintain and improve upon the information I provide to my constituents and visitors to my website in my role as the Councillor for Heath. For example, Log Data can help to detect new security threats on our website, identify malicious third parties, and provide more robust security protection for all users that visit and communicate with me via this website.

My website may use cookies and other information gathering technologies for a variety of purposes, such as providing us with information about how visitors interact with the content on this website and to allow me to improve upon the services and/or information on this website for the benefit of all users. You can control how websites use cookies by configuring your browser’s privacy settings (please refer to your browser’s help section to learn more about cookie controls). If you choose to disable cookies entirely, the services and/or information provided on this website may not function properly.

Providers of Information Technology Services

I work with other companies to help run my website. These companies provide services to help me to maintain my website, deliver support to my constituents, provide communications support and to maintain administrative and security support on your behalf. These Service Providers may only process personal information pursuant to instruction and in compliance with this Privacy Policy and other applicable confidentiality, security measures and regulations. I do not permit any Service Providers to use any personal information I share with them for their own marketing purposes or for any other purpose than in connection with the services they provide to me.

Other Third Parties

I may also need to share your personal information with others in the following circumstances:

Legal or regulatory requirements

On occasion, I may be required to disclose your personal information to organisations such as the courts or the police to comply with legal obligations I am subject to and/or to prevent fraud or crime.

Safeguarding

On occasion, I may need to disclose your personal information to other organisations such as the local authority or the police for safeguarding purposes in the substantial public interest.

Professional advice and legal action

I may need to disclose your personal information to our professional advisers (for example, lawyers and accountants) in connection with the provision by them of professional advice and/or the establishment or defence of legal claims.

Links to other websites

This website contains links to other websites. I am not responsible for the content or privacy practices of these websites.

Your rights:

You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

  • Obtain copies of the personal information I hold about you (known as a “subject access request”)
  •  Request that I correct or update any personal information held about you
  • Ask that I erase or restrict the way in which we use your information
  • Request that personal information you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)

You may opt out of receiving further communications from me in any medium at any time. All requests to unsubscribe are dealt with promptly and within 14 days.

If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact:

Cllr Graham Hinchey: [email protected]

Alternatively, you have right to raise any issues or concerns directly with the Information Commissioner’s Office.

CHANGES TO THIS PRIVACY NOTICE

I may update this privacy notice from time to time. If I make any substantial updates, I will provide you with a new privacy notice. I may also notify you in other ways from time-to-time about the processing of your personal information.